Building Better AI: The Need for R&D Investment in a Crowded Market

The UK government has introduced significant changes under the Procurement Act, aiming to deliver greater transparency, accountability, and efficiency. To thrive in this new landscape, organisations selling products and services into the public sector must align with new or changed priorities and compliance requirements.

AutogenAI’s proposal-writing and management software contains a range of features that will help teams bid more effectively under the UK’s new public sector procurement regime. Our secure, AI-driven software streamlines proposal workflows, radically increasing the efficiency of those writing bids, and improving the quality of responses.

So whether you’re a small or medium-sized enterprise (SME), voluntary, community, or social enterprise (VCSE), or a large corporation, read on to explore how AutogenAI can help you adapt to bidding under the Procurement Act.

Meet the ‘most advantageous tender’ evaluation approach

The legislative shift from ‘most economically advantageous tender’ (MEAT) to simply ‘most advantageous tender’ (MAT), as the basis on which contracts are awarded, isn’t a new policy. However, it does serve to reinforce to buyers that the preferred bidder doesn’t have to be the cheapest. Other relevant factors should be taken into account as well, such as social value and sustainability.

Bids need to align with the aims set out in the National Procurement Policy Statement (NPPS), to maximise chances of success. For some bid teams, this will mean producing responses on areas and topics they haven’t historically needed to develop, such as wider social, economic and environmental issues and benefits. How will you create new jobs and develop skills locally? How will your solution reduce waste, and address net zero or carbon-reduction requirements? Understandably, the creation of new materials can be daunting and time-consuming, which is where AutogenAI can support.

How AutogenAI helps you thrive in MAT evaluations

AutogenAI’s Smart Compliance and RFP Shredding capabilities ensure your team fully understands every RFP, instantly identifying key compliance requirements and bid criteria. This enables you to structure your responses effectively, and ensures you address the full spectrum of evaluation criteria under MAT.

Armed with this understanding, you can leverage the AutogenAI Ideator to develop high-quality, persuasive content, including on new and potentially complex topics including social value, sustainability, and economic impact. The Ideator’s industry-leading storyboarding capability helps generate innovative, well-evidenced ideas, ensuring your bid clearly articulates how your proposal delivers broader benefits. Using AutogenAI’s Retrieval-Augmented Generation (RAG) system, which can uncover relevant information you’re your organisation’s knowledgebase, the software then turns your storyboarded ideas into compelling, high-quality first drafts in minutes, helping you craft stronger, more competitive bids with ease.

Once you complete your draft, the Gamma Review function can automatically assess your responses against criteria in the RFP and NPPS.

Demonstrate performance and accountability

For contracts expected to be worth over £5M, public sector authorities must establish at least three key performance indicators (KPIs), and report on them annually. This increased focus on performance metrics is likely to extend to the purchasing decision, with buyers looking for clear, measurable and specific evidence in your bids of how you meet the award criteria.

How AutogenAI helps you showcase measurable success

AutogenAI’s Strategic Inputs capability helps you integrate measurable, specific win themes into your bids, to demonstrate clear alignment with buyers’ expectations. Our AI-driven technology generates compelling win themes and strategic messaging, and ensures they’re seamlessly incorporated throughout your complete response. By embedding key elements such as company values and other critical inputs, AutogenAI creates a consistent, cohesive response that clearly outlines measurable success, both enhancing compliance and persuasiveness, and aligning with regulatory and contractual expectations.

Benefit from the greater transparency and supplier feedback

As a supplier, you’ll now have greater access to procurement information. Contracting authorities must provide specific, informative, and timely feedback on all final proposals for public contracts, via ‘assessment summaries’. This can be a huge help when it comes to improving your future bids.

How AutogenAI helps you continually improve your responses

AutogenAI’s Enhanced Review Capabilities streamline your pre-submission checks. The software can track feedback, ensuring all those involved in creating your bids have fast access to learnings and can pinpoint areas for improvement, and adapt to procurement expectations effectively.

Earlier supplier engagement and market visibility

Contracting authorities spending £100M+ in the coming year on goods or services must issue pipeline notices outlining upcoming projects over the next 18 months. These notices, along with data such as performance updates and insights from early market engagement activities, enhance transparency and provide high-value intelligence that can improve the quality of your proposals.

How AutogenAI helps you benefit from greater market intelligence

AutogenAI’s Collaborative Proposal Management ensures your bid writers have access to up-to-date procurement information and intelligence, so that you can align proposals with the latest insights. The platform’s Research Assistant enables your teams to gather industry intelligence for use in your bids, such as up-to-date procurement data, market information, and competitor positioning, to make informed bidding decisions and craft winning answers.

Additionally, centralised and segmented libraries within AutogenAI allow your teams to store and manage bid documents, past performance records, and market intelligence in one, easily accessible place. AutogenAI also offers a range of integrations to retrieve information from other sources containing valuable information, including CRM tools.

With the generative AI and retrieval capabilities, AutogenAI gives you confidence that your team has access to all the knowledge they need to create winning responses.

Thrive under the Procurement Act with AutogenAI

By leveraging AutogenAI’s powerful bid-writing capabilities, including fast RFP shredding, AI-driven research, strategic messaging, RAG-enabled proposal drafting, compliance reviews, and end-to-end project management, you can empower your business to succeed in the new world of UK public sector procurement. Whether you’re a small, mid-size or large enterprise, the software can be tailored to your needs and proposal processes. This is why customers tell us it’s transformative, regardless of whether they have proposal teams of one, or one hundred.

Contact us today for a demo, and see how AutogenAI can help you bid more effectively under the Procurement Act.