The UK government spends circa £300 billion per annum buying essential goods and services. This is a hugely important element of the country's economic landscape. This spend provides opportunities for businesses, large and small, across a wide variety of sectors, to secure contracts that allow them to contribute to the delivery of essential public services.
Public Sector Opportunities for Businesses
For UK businesses, securing public sector contracts can provide a steady stream of revenue and long-term partnerships with government bodies. These contracts offer a level of stability and reliability, as the government is a consistent customer with guaranteed payment timelines. Additionally, working with the public sector can enhance a company’s reputation and credibility, as it demonstrates the ability to meet the government’s stringent requirements and standards.
Participating in public sector contracts opens doors for business growth and expansion. The scale of these contracts often requires collaboration with other parties, leading to partnerships and joint ventures. This can facilitate knowledge transfer, access to new markets, and the sharing of resources and expertise. Additionally, successful delivery of public sector contracts can serve as a strong reference for future business opportunities, both within the public sector and in the private sector.
Challenges in public sector bidding
However, the process to secure public sector contracts can be complicated, time-consuming, and demanding. Public sector contracts are typically awarded through a competitive bidding process, which involves submitting detailed proposals and supporting documentation. This includes providing detailed information such as financial statements, business policies, solution sets, and references, which must be relevant and compelling to fully evidence the capability and credibility of the bidding entity.
Many businesses find it difficult to navigate these complex procurement requirements. Small and Medium sized businesses (SMEs) may not have professional bid writers, or dedicated bidding teams, and find that responding to tenders is an ‘edge of desk’ activity. In turn, responding to tenders becomes a chore that no-one is experienced in or qualified for. Even large enterprises – many employing armies of professional bid writers – can find it hard to track down relevant information and evidence, dispersed as it often is across multiple divisions and business units, and held on local and centralised knowledge management systems.
Additionally, the Government isn’t always good at staggering the release of tenders. Companies find that – like buses – you wait for ages for a relevant tender, only to find 3 or 4 come along at once. Only the largest of companies have the bandwidth to respond to multiple concurrent bids – and even then, they may have to spend money on external, freelance writers to address all relevant opportunities. Seasonality is also an issue – the public sector is notorious for releasing bids just before the summer holidays, or just before Christmas. This is likely when most of your staff take a well-deserved break, making the pressure on your writers even more intense.
The role of AutogenAI
AutogenAI is designed to power the rapid creation of high-quality bid responses – increasing both your bid writing output – and the quality of that output, leading to an increased win rate. Our software has been created by bid writers, for bid writers – and leverages the power of artificial intelligence and machine learning to enable writers to create a solid first draft in minutes and hours, not days and weeks.
Levelling the playing field
AutogenAI levels the playing field for smaller businesses by giving them the opportunity to compete head-on with bigger corporations for government contracts. This shift opens up a whole new world of possibilities for business growth as it allows smaller companies to expand their operations, increase their revenue, and ultimately strengthen their market presence. Additionally, this means that Government agencies can now evaluate a wider range of potential suppliers, including small businesses that may possess new, unique expertise or innovative solutions. This increased diversity leads to better public services as government agencies have access to a broader pool of talents and ideas.
Creating Competitive Advantage
AutogenAI’s intuitive interface allows the upload of specific tender requirements, specifications, and evaluation criteria, enabling writers to create a tailored, evidenced proposal that aligns precisely with the needs of the public sector organisation tendering for the contract. Writers can weave through win themes and differentiators, adapt tone of voice, conduct research and profile the buying organisation – leading to a final bid that stands the best possible chance of achieving the highest score within the competition.
Improved proposal accuracy and ensured compliance
Critically for public sector bidding, AutogenAI helps to significantly improve proposal accuracy and ensure compliance by ensuring the proposal meets the contract requirements and specifications. It can identify areas of non-compliance or missing information, ensuring that points are not dropped for incomplete answers.
By enabling companies to generate high-quality, compelling bids quickly, AutogenAI allows organisations to focus on other important aspects of their proposal – for example their commercial strategy, their partnering strategy or preparing for their tender presentation. Bidding is a winner takes all activity – any marginal gains can make the difference between winning and losing a public sector tender.
Reduced workload and stress
The demanding nature of bid writing can often lead to burnout and excessive workloads, adversely impacting the well-being and work-life balance of bid writers. By automating the more time-consuming, repetitive parts of the bid process, AutogenAI can help to alleviate these issues by reducing the time it takes to complete bids.
These benefits can also greatly extend beyond professional bid writers. In many organisations, bid writing tasks are often assigned to staff members from other departments who may not have the necessary expertise. For example, individuals from operations or sales departments may be tasked with contributing to bid proposals.
With AutogenAI, these staff members are freed up from bid writing responsibilities and can focus on the main aspects of their roles. This not only improves their productivity but also allows them to devote more time and energy to their core responsibilities, thereby benefiting the overall functioning of the organisation.
With AutogenAI, clients are seeing an increase in win rates of up to 30%. Not only this, but the enhanced speed of tender creation means they can also increase the number of tenders they bid for. AutogenAI becomes a significant competitive advantage.
To learn more about how AutogenAI can help your business secure both private and public sector contracts, contact us here today.